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Feature Comparison Chart

Envision provides you with numerous features to help you manage and grow your business. Click on the titles below to view the benefits of these features.

The best way to experience all of the features Envision has to offer is to download a free trial version and schedule an online demo with one of our expert business consultants.

Our business consultants can take you on a tour of the software and show you how to use Envision to make your salon or spa more successful and profitable.

 

PRICING DETAILS Solo Edition Standard Edition Pro Edition Ult Edition
Standalone Computer $395 $795 $1,495 $2,995
Network / Multiple Computer Edition N/A $1,495 $1,895  
Feature: SCHEDULING Solo Edition Standard Edition Pro Edition Ult Edition
Number of Visible Columns 1 5 Unlimited  
Themes / Customizable Colours Checked Checked Checked Checked
Waiting List Checked Checked Checked Checked
Standing Appointments Checked Checked Checked Checked
Automatic Appointment Confirmations (SMS / Email) - three frequencies Checked Checked Checked CheckedEnhanced
Pretreatment Tracking Checked Checked Checked Checked
Walk-in Queue Manager   Checked Checked Checked
Qualified Services     Checked Checked
Schedule Read Only Viewer     Checked Checked
Coupon / Promo Support     Checked CheckedEnhanced
Hours of Operation Checked Checked Checked Checked
Adjustable column widths Checked Checked Checked Checked
Audit System Checked Checked Checked CheckedEnhanced
         
Feature: INVENTORY Solo Edition Standard Edition Pro Edition Ult Edition
Product / Service Instructions Checked Checked Checked CheckedEnhanced
Purchase Orders Checked Checked Checked CheckedEnhanced
Physical Counts Checked Checked Checked Checked
Colour Schedule Based on Service Checked Checked Checked Checked
Inventory Labels / Bar Code Support Checked Checked Checked CheckedEnhanced
Physical Count Barcode Scanner Support   Checked Checked Checked
One Click Auto Purchase Order     Checked Checked
Multiple Barcodes per product       Checked
         
Feature: CLIENTS / MARKETING Solo Edition Standard Edition Pro Edition Ult Edition
Client Images Checked Checked Checked Checked
Marketing Engine Checked Checked Checked CheckedEnhanced
Marketing Filters Basic Basic Checked CheckedEnhanced
Email Marketing Engine Checked Checked Checked CheckedEnhanced
Print Marketing Engine Checked Checked Checked CheckedEnhanced
2 Way SMS Marketing Engine Checked Checked Checked CheckedEnhanced
Client Formulas Checked Checked Checked Checked
Loyalty Point System     Checked CheckedEnhanced
Lead Source Tracking and Reporting       CheckedEnhanced
eSmart Automated Marketing Checked Checked Checked CheckedEnhanced
Forced Lead Source for All New clients Checked Checked Checked Checked
Client Referral Tree view   Checked Checked Checked
Occupations Checked Checked Checked Checked
Twitter Checked Checked Checked Checked
FaceBook Checked Checked Checked Checked
         
Feature: EMPLOYEE Solo Edition Standard Edition Pro Edition Ult Edition
Number of Employees 1 5 Unlimited Unlimited
Employee Pictures on Schedule Checked Checked Checked Checked
Employee Qualified Services     Checked Checked
Employee Price / Time Overrides     Checked Checked
Email Employee Schedules     Checked CheckedEnhanced
         
Feature: SALES REGISTER (POS) Solo Edition Standard Edition Pro Edition Ult Edition
Gift Certificate / Gift Card Support Checked Checked Checked CheckedEnhanced
Prepaid Product / Packages / Series Tracking Checked Checked Checked CheckedEnhanced
AP - Bills Checked Checked Checked Checked
On Account Feature       Checked
         
Feature: COMMISSIONS Solo Edition Standard Edition Pro Edition Ult Edition
Commission Calculations - 8 Levels   Checked Checked Checked
Time Clock   Checked Checked Checked
RTS% Commission Option     Checked Checked
Manager / Bonus Commission     Checked Checked
         
Feature: REPORTS Solo Edition Standard Edition Pro Edition Ult Edition
Basic Sales Reports Checked Checked Checked CheckedEnhanced
Client / Employee / Inventory Reports Checked Checked Checked CheckedEnhanced
Sales Report Summary Graphs     Checked CheckedEnhanced
Business Analyzers: Drill Down Graphing     Checked CheckedEnhanced
DashBoard       CheckedEnhanced
         
Feature: OPTIONAL MODULES (Sold Separately or subscription) Solo Edition Standard Edition Pro Edition Ult Edition
Credit Card / Debit Card Interface Checked Checked Checked Checked
Plus Pack - Tanning/Enhanced Memberships Checked Checked Checked Checked
Quickbooks Module Checked Checked Checked Checked
Enterprise - WAN Compatibility   Checked Checked Checked
Envision Access Checked Checked Checked Checked
Salon Vision Checked Checked Checked Checked
         
         

Version 7.2

      * AU - Tax Rates are now fully customizable and no longer default to 10pct.

      * Popup Hint on the schedule will now show the Service Price.  This would be the msrp / mssp. 

         The price at point of sale may be different based upon discounts or prepaids.

      * All SMS internal processes now point to the Roaring Surf Servers.  If you are using the SMS service

         please make sure you do not block their URL.

      * When setting the Gift Certificate expiration date to 0, the system will assign a date of 12/31/2999

         as the expiration date instead of 10yr from date of sale.

      * Added option to print appointment details to receipt printer from schedule screen right click appointment menu.

      * Added SSL Email connectivity for Google or any SMTP service that requires ssl.

      * Envision MedSpa Enhancements

            1. Added option to type a note on the Treatment Notes & Actions / Result tabs and have it auto timestamp timestamp

            2. Added option to scrroll between all the treatment histories for that client on the last tab.

            3. Added security option to prevent editing note history on Treatment and Actions/Results tabs.

            4. Added client note tab with functionality similar to Add/Edit Clients.  Notes are audit style and cannot be modifyied.

       * Envision Paws Enhancements

            1. Birthdays on schedule will now show pet vs client.

            2. Added option to charge price by breed.

            3. Added option to adjust service time by breed.

            4. Added option to override price and time individually by pet.

            5. You can now lookup a pet or owner's name when booking an appointment.

            6. Pet image now shows up on appointment booking screen.

 

Version 7.1.3

   * SMS Enhancement: When a client responds with Cancel, Envision will automatically cancel

      the appointment or just notify the front desk of the cancellation. You can set this option

      from the Appointment Confirmation Setup Screen - Setup Program Preferences.

 Version 7.1

      * Added option to include Day of Week to all Appointment Confirmations (SMS and Email).

      * Prebooks on Dashboard now show correct percentage.

      * Added option to hide Traveller's Check button on Point of Sale Screen.

      * Added option to add multiple images at a time to a client's file.

      * Enhanced Dashboard with Summary Totals

      * Enhanced Purchase Orders with option to rerun AutoFill multiple times if necessary.

      * Loyalty Point Redemption Reports now allow you to filter by location.

Version 7.0.2

       * Added Search By Barcode to Inventory Master Screen, so you can locate products with multiple barcodes.

 Version 7.0.1

       * When checking in a tanning client that does not have a "Package".  Envision will now check to see that a tanning item

        was purchased prior to allowing a tanning session to initiate.

      * Added postal code lookup on Manufacturer and Vendor files.

      * Added Australian Postal Code Database.

 

 

Version 7 Enhancements:

 

* Marketing Filters:

          1. Added extensive Membership filtering options. (Must have membership module).

          2. Added extensive client loyalty / referral program filtering options. (Ultimate).

          3. Added additional Sales By filtering options.

          4. Added Gift Certificate Sales filtering options. (Ultimate).

          5. Added Prepaid Product Sales Filtering options. (Ultimate).

          6. Removed User SQL option as it is now obsolete. (ALL).

 

* Inventory:

          1. Added option to store unlimited number of barcodes per product to facilitate changes by Manufacturers.

          2. Added Non Refundable Checkbox to prevent refunds on particular products at Point of Sale.

          3. Added Inventory Transfer Reason / Note.

  

* Purchase Orders:

          1. Added option to limit One Click Reordering to a specific Manufacturer.

          2. Added option to limit One Click Reordering to a specific Inventory Department.

          3. Added option to limit One Click Reordering to a specific Inventory Class.

  

* Postal Code Lookup:

          1. Added Postal Code lookup for AU / USA clients.  Envision now automatically fills in the City/State when you enter a USA Zip Code.

 

 * Clients:

          1. Added Opt Out option for Email Marketing.

          2. Added Opt Out options for SMS Marketing.

          3. USA City - State fields are now auto filled in.

          4. You can now assign a credit limit to a client (Only available in Ultimate)

          5. Lead Source codes can now be disabled.  Disabled codes can no longer be used when adding new clients into Envision.

 

 * eSMarketing:

          1. Added option to automatically send a Thank You letter to referring client.

          2. Survey: With "Survey Pro" you can also send a "New Client Survey" after their initial visit.

  

* Executive Dashboard: (Ultimate)

          1. Extensive Executive Dashboard with a variety of Graphs, Gauges and Data lists that allow you to monitor your business.

  

* SMS System:

          1. Text messages can now be up to 300 characters long.

          2. Added option to send SMS text messages to employees, either individually, by department or all employees.

 

          3. Added option on schedule (Appointment Booking Screen) to send a SMS text to the  client or employee.

          4. Added option when entering an Employee Log On Message, to also send the message via SMS.

          5. Added SMS send text button to Master Employee Edit Screen.

          6. Added SMS sent text button to Master Client Edit Screen.

          7. Added option to send service provider Name or Id when sending SMS or EMail Confirmations.

          

* Tips

          1. You can now allocate a Credit Card Rate Factor as a service charge against tips received.

  

* Audit System Improvements:

          1. Merged Appointment & System Audit modules.

          2. Moved Appointment Audits to main Audit Log with options to see additional information on who and what changed on an appointment.

          3. We now add an audit log when each report is opened.

          4. Improved the Audit Report.

 

 * Employee:

          1. Employee Booking Notes (Ultimate Only): You can now specify specific instructions that will be displayed when booking an appointment.

          2. Added Expandable Booking Notes on Appointment Booking screen. (Ultimate Only).

          3. USA City - State fields are now auto filled in.

          4. Added Department Selection to Employee Work Schedule to limit the number of employees visible at one time.

          5. Added option to text an employee their weekly schedule from the Employee Work Schedule screen.

          6. Added option to store CC Merchant Information by Employee for Booth Renter Salons that use multiple merchant accounts.

  

* Appointment Schedule:

          1. Ultimate: Added predefined groups that allow you to colour a block of appointments quickly without creating a new group each time.

          2. Added Pop Out Booking Notes Screen that show specific instructions per employee.

          3. Added option on Schedule to place <Book Here> at specific intervals to facilitate Front Desk Booking.

          4. Added popup notes on Appointment Agenda.

         

 * Point of Sale:

          1. You can now turn on / off payment type options.

          2. You can now optionally have Envision automatically EMail a receipt to a client.

          3. You can now turn off the "Tip Line" on the receipt.

          4. From the POS history windows, you can now right click on a ticket and email a copy to a client.

          5. Added additional security option to disable product/service and gift certificate returns.

          6. Setting a credit limit will prevent anyone from processing an On Account transaction that will go over the specified credit limit.

 

 * Accounting Options:

          1. You can now "Host Settle" either the master cc account or individual employee      accounts at any time.

 

 * Reports:

          1. All reports have been adjusted to use Currency / Numeric Formatting from Windows.

          2. Inventory Adjustments Report (Shrinkage) now lists Inventory Transfers as an        option.

          3. Added Inventory Transfer Candidates Report.

          4. Front Desk Activity Report (Ultimate)

          5. Prepaid Product reports allow you to select a specific qty remaining filter.

          6. Report to show Employee Activity Level (booked times) by day of week. (Ultimate)

          7. Report to show Retail / Service items currently on sale. (Ultimate)

          8. Added Loyalty Point total to work tickets.

          9. Added 2 more Inventory Barcode Label formats.

          10. Added PO number to Inventory On Order report.

          11. Multiple Enhancements the Client Agenda.

          12. Added Sort by Last Visit date to Client List report.

          13. Added Inventory # to Client Product List report.

          14. Added Time Scheduled vs Time Worked Analysis report.

          15. Added Retail # Sold to Employee Statistics report.

          16. Added Mobile number to No Show report.

          17. Enhanced client retention reports.

          18. Added Client Retention by Employee Department (Ultimate)

          19. Added Client Retention Trends Report. (Ultimate)

          20. Added Mobile number to Cancelled appointment report.

          21. Added client retention to 1/3 work ticket.

          22. Added Settlement Time to Credit Card Batch report.

          23. Added By Department filter to Work Tickets.

          24. Added employee filter to Print Artist/client formula report.

          25. Employee Tips report now shows Tip, CC Fee and Net Tip amounts.

          26. Added Inventory Purchase Cost by PO report.

          27. Added Employee Schedule vs Time Card Analysis Report.

          28. Added Payment Summary by Date Report.

          29. Modified Gift Certificate Sales Report to add option to only show Online GC Sales.

          30. Front Desk Tracker Report (Ultimate)

          31. Missed Opportunities Report (Ultimate)

          32. Welcome Gift & Salon Tour Report (Ultimate)

 

  * Customer Surveys: (New Feature)

          Envision now allows you to display a "Customer Satisfaction Survey" at the bottom of your receipts.

          The survey will direct your clients to a web site to answer a series of questions and   then optionally

          offer them a Coupon or Reward for taking the time to fill out the survey.

 

          ** This is a Free Service, provided you maintain an active service contract.

 

          1. Added option to automatically display a Request for Survey at the bottom of each receipt.

          2. Your clients then log into a web site to answer your custom questions and can be offered a promo for completing the survey.

         

          Optional Survey Upgrade (Additional Fee Required): If you upgrade to our "Pro" Survey          Edition you will receive the following enhancements.

 

          1. Create an unlimited number of surveys.

          2. You will be able to send surveys to clients from Envision's Marketing Programs.

          3. The survey site has several additional "Feedback Analysis" reports to help you view          trends.

          4. Promo codes are tracked and verified within Envision.

          5. New Client Feedback Survey can be automatically sent to each new client.

          6. You are emailed after each survey.

         

* Memberships:

          1. Manually editing a membership now creates an entry in the log.

  

* Front Desk: (Ultimate)

          1. Added option when checking out to allow Front Desk Operators to designate the Tour       Guide and indicate whether or not client received Welcome package.

          2. Added option to track Missed Opportunities.

  

* International:

          1. Envision's time formatting now pulls information from Windows Regional Settings.

          2. Currency Formats with , as decimal are now supported.

 

         
Number of Visible Calendar Columns

Each version of Envision allows a certain number of employees to display on the appointment book calendar. This will help you determine which version is right for you.

• Solo Edition only shows one employee on the calendar.

• Standard Edition displays up to 5 employees on the calendar, and allows you to track additional employees, such as front desk operators, in the system.

• Envision Pro Edition allows you to see an unlimited number of employees on the calendar, and tracks additional employees in the system.

Appointment Calendar
Consent Forms

Envision Salon and Spa software allows you create, store, and print consent forms directly from the software.

As soon as your client checks in, Envision will automatically print a consent form for your client. If you choose, you can scan the signed form and store it in your client's electronic file.

Themes / Customizable Colors

Customize your software to fit the color scheme of your salon or spa. Envision has over 25 different theme styles to personalize your program. You can even color code your appointments to suit your needs.

With just a quick glance at the calendar, you can easily see if your next appointment is for a returning customer or a new client.


Themes
Waiting List

Quickly fill canceled appointments by using the Waiting List to keep track of clients that are available for last minute appointments.

Enter clients into the Waiting List according to the dates and times that the client is available and Envision will automatically notify you if there is a customer waiting for an appointment.

Don’t have time to call them? Email or send a text message of the available appointment time.

Standing Appointments

When a client is getting a service that requires multiple visits, don’t waste time scheduling each separate appointment. Use Envision’s standing appointments feature to automatically schedule a series of appointments.

Give your clients a printed schedule of their appointments so that they can enter their appointments in their own calendar when it is convenient for them.

Automatic Appointment Confirmations (SMS / Email)

Eliminate no shows with Envision’s automated appointment confirmation feature.

Envision supports 3 fully automatic appointment reminder configurations. Each configuration can be set to automatically remind your clients via SMS or Email at specific intervals. These automatic reminders are sent transparently in the background and do not interrupt your day to day processing.

With SMS, clients can optionally respond and confirm / cancel the appointment.

Pretreatment Tracking

If your business has any skin test requirements, Envision can remind you when a client is due for a skin test by placing a flag on top of their appointment.

You can even run a report that will give you a list of clients that are requiring a skin test.

Walk-in Queue Manager

Efficiently manage Walk-In clients with Envision’s Walk-In Queue Manager.

When a client arrives, select an employee for their appointment or have Envision Auto Select an employee for you. Envision has the ability to auto-rotate employees so that clients are evenly distributed among them.

You can even send a text message to your customer letting them know that their service professional is ready for them. This allows them to visit nearby shops while they are waiting.

Qualified Services

Enter services that the employee is capable of performing and eliminate confusion when booking appointments. When you set up qualified services for each staff member, Envision will alert you when you are trying to book, for example, a hair appointment when the employee is only qualified to perform nail services.

If you have new front desk staff, they will not be able to make the mistake of scheduling a service that the provider is not able to perform.

Schedule Read Only Viewer

Limit the access that everyone has to the entire business’ Appointment Schedule by providing access to a read-only version of your Appointment Schedule.

Everyone will be able to see the appointments scheduled and appointment availabilities, but they won’t have the ability to schedule new appointments or make changes to existing appointments.

With Envision’s program security, you can also give each person access to their own schedule so that they can schedule and make changes to their own appointments without having access to everyone else’s schedule.

Coupon / Promo Support

Providing Coupons and Promo Codes is always a great way to find new clients and bring your current clients back.

Envision allows you to create as many coupons and promo codes as you wish that can be setup as a discount percentage or fixed dollar amount discount.

You can even run a Coupon Redemption report that will tell you how many of each coupon is being used and the percent of discount that is being provided to each client.

Group Booking

The Group Booking feature of Envision allows you to book appointments for Groups and Parties so that their appointments are all linked with each other. This will make it easier for you to view all of their appointments together and you can also checkout them out under the same client that is the organizer.

Product / Service Instructions

Some services require special care. Envision will automatically print aftercare instructions for your clients so they know exactly how to care for their skin.

If you sell special products, you can include product recommendations and instructions on your aftercare form. You will never forgot to tell your clients what to use, or how to care for their service.

Purchase Orders

Envision allows you to create and print purchase orders for retail products and professional products and also allows you to keep records of every purchase order so that you are able to run reports on all of your Purchase Order and Vendor information at any time.

Purchase Orders can also be easily received, updating your product quantities automatically so that you do not have to do a physical count of your products every time an order comes in.

Purchase Orders
Physical Counts

Use the Physical Count screen to take control of your inventory.

The physical count screen provides a fast way to update the amount of inventory in the program. The amount of inventory stated on the physical screen should match the actual quantity inventory on the shelf.

This is a fast way to see what you should have on your shelf and what you actually have on hand. Large variances between the stated quantity and the actual quantity should be a warning.

Color Schedule Based on Service

Envision's fully customizable calendar allows you to color code your appointment calendar by service or by retention. If you choose to color your calendar by services, you can easily see what type of appointment is on your book.

For example, if you perform hair and nail services, with a quick glance at the calendar you can see that your 12:00pm appointment is a haircut and your 2:00pm appointment is a manicure.

Appointment Colors Based on Salon Services
Inventory Labels / Barcode Support

Print inventory labels from within Envision.

You can choose print labels for all products, by vendor, item type, or manufacturer. Using inventory labels with a bar code scanner eliminates pricing confusion at checkout. The item will automatically be taken out of inventory to keep your inventory counts correct and provide you with accurate information for reports.

Physical Count Barcode Scanner Support

Saved time during your inventory count and reduce errors by using a barcode scanner when counting. Quickly scan inventory items and let Envision do the counting for you.

One-Click Auto Purchase Orders

Ordering new retail or professional products can be extremely time-consuming. Envision’s One Click Auto Purchase Order feature will make this process much easier and faster!

Simply setup reorder minimums and maximums for your products and the program can tell you exactly what needs to be ordered and how many of each item needs to be ordered as well. There will be no need to count every product each time you place an order because Envision already knows how many you have and the quantity that you would like to reorder at. You also won’t need to rely on a vendor telling you what you need to order, so you won’t have extra items in stock that aren’t selling.

One-Click Purchase Orders
Email Purchase Orders to Vendor

This option emails your purchase orders directly to your vendor.

Service Packages

This screen can be used to select the services that will appear in the Sales Register when a client is checked out for this service from the calendar.

Professional Consumables

This screen will allow you to choose the Back Bar products that are used for this service. When a client is checked out for this service, the item will be automatically removed from inventory and will show up on your sales reports for Back Bar.

Auto Price Adjustments

Price Adjustments allows you to make changes to multiple items in your Inventory List. Change costs and prices, departments, vendors and many other selections for all inventory items.

Client Images

Envision Salon and Spa software allows you to store an unlimited number of pictures for each client. See before and after images, keep track of your progress when doing a series of work, and have access to a gallery of your work. Keep a main picture for each client to see exactly who you are booking or checking out.

Pictures can be uploaded from a camera, scanner, or taken with a web cam.

Before and After salon pictures
Marketing Engine

Envision's marketing capabilities surpass any other salon and spa software available! Using Envision's simple marketing templates, you can create professional looking marketing pieces that can be sent in a text message, emailed, or printed for direct mail. Customers' names and birthdays can be merged into the marketing piece to personalize it for each client.

Only Envision allows you to send marketing emails directly from the software! With other software systems, you have to import client lists to an outside source, then create and send your marketing pieces there - for a fee. Send coupons, birthday cards, and special promotion emails to your clients all for free with Envision!

Marketing Engine
Marketing Filters

The marketing filter allows you to target specific customers with your marketing campaign. There are several different filters available based on customer information and purchase history. You can send an email or SMS text message to everyone who's birthday is coming up, customers who haven't returned to the studio, or maybe just to local customers.

With other salon and spa software, you have to constantly updated your filters, then export and import your list to another program. Envision eliminates this steps and makes it easy for you to reach your customers quickly.

Email Marketing Engine

Envision is the only salon and spa software available that will allow you to send professional HTML emails directly from the software system, eliminating the need for outside resources!

With other programs, you have to export client lists to a different program and you are limited to you use pre-set templates. Envision allows you to create your own email templates and send them to specific clients based on filters you select.

Print Marketing Engine

Create your own direct mail pieces using Envision's marketing templates to print and mail to your clients.

Based on marketing filters you select, Envision can include the client's name, birthday, and other information on the marketing piece, personalizing it for each client.

2 Way SMS Marketing Engine

Send your marketing messages quickly and efficiently using Envision's SMS text message marketing engine. You can also have a two-way conversation via SMS without leaving Envision.


Two way SMS Marketing
Client Formulas

Store an unlimited number of formulas for each client. Keep track of colors used, time spent, or upcoming work.

You will always know what you discussed with your customer so you can be prepared for their next appointment.

Client Formulas
Loyalty Point System

Rewarding your clients for their sales is a great way of showing that you appreciate their business and a great way to retain clients as well!

Use Envision’s Loyalty Programs to reward your clients for how much they spend in retail sales and service sales. They will continue to come back to you to gain more points that they will be able to apply to future purchases and will encourage them to refer you to their friends and family.

Promotional Program

 

Lead Source Tracking and Reporting

Have you ever wondered if your radio ad or newspaper ad was worth all the money you spent on it? Are you trying to figure out which types of promotions and campaigns work best and should be used again in the future?

Envision allows you to specify how each client heard of you so that you can determine how many clients each type of lead source brought to your business.

Number of Employees Allowed

Envision allows for a certain number of employees to be set up in the system. This will help you determine which version is right for you.

If you are a single owner / booth renter, with no other employees to put in the system, then the Solo Version will fit your needs.

If you have employees working for you, the Standard and Pro editions will allow you to store an unlimited number of employees in the system.

Please refer to the Number of Visible Columns description to see how many employees you can enter in the appointment book calendar.

Employee Pictures on Schedule

Envision allows you to display pictures of employees at the top of their column on the appointment book.

This is another way to customize the software to fit your business. It also helps new employees learn the names and faces of their co-workers, eliminating confusion when booking appointments.

Appointment Calendar Pictures
Employee Qualified Services

Qualified services that this employee is capable of performing can be entered on this screen. This will be useful when scheduling appointments.

If you have new front desk staff, they will not be able to make the mistake of scheduling a service that the provider is not able to perform.

Employee Price / Time Overrides

If you have a set time or price for a service but need to make an exception for an employee, the Employee Time and Price Overrides allow you to do so.

When booking an appointment, Envision will recognized that the employee requires different timing and will set the appointment accordingly. At the point of sale, Envision will charge according to price overrides set for the employee.

Email Employee Schedules

Your employees are not always at work and may need to make plans around or during their schedule.

Envision allows you to email your employees their appointment schedule or work schedule so that they don’t have to wait to check their schedule!

Provide them with their appointment schedule so that they are prepared for the next day or if they are in contact with a client outside of work that would like to schedule an appointment, they can let the client know if they can fit them in without having to wait until they have access to the Appointment Calendar. You can even send general notices to your employees about upcoming events, reminders or policy changes.

Employee Evaluation System

 

Employee Teams

Employee Teams allow you to create groupings, separate from your employee departments, for reports and scheduling purposes. Employee Departments are normally used to specify whether the employee is a Stylist, Nail Tech, Massage Therapist or Esthetician. A team can be a mixture of these types of employees or a team can be a group of people in one level or a group of people that are working together to accomplish certain goals for a team.

Assistant Scheduling / Tracking

Assign an assistant to your appointments.

Gift Certificate / Gift Card Support

Receive instant income when you sell gift certificates and gift cards to customers!

Envision allows you to sell and track gift certificates directly through the software, putting additional revenue into your business.

Prepaid Product / Packages / Series Tracking

Selling Packages and Prepaid Items will increase retention and generate additional revenue!

Envision allows you to create packages of sessions or multiple services so that you can sell sessions in advance or multiple services together in a package. You can even offer packages at a discounted price, encouraging your clients to purchase in advance or purchase multiple services together because they are getting a great deal.

Here are some examples of the different types of packages that can be offered:

• Purchase 5 massages in advance and get the 6th free
• Purchase two haircuts and get a 10% discount
• Purchase a manicure and pedicure together and get a 10% discount
 

AP - Bills

Keep track of your bills and print expense checks right from Envision!

Enter utility bills, supply expenses or any type of expense that you would like to keep track of. A bill will also be created automatically when you create a Purchase Order for your products.

Reports are also available so that you can keep track of your expenses over any specified timeframe.

Accounts Payable Bills
AR - Payments on Account

This feature allows you to charge dollar amounts to a person's account so they can pay later, or prepay for upcoming services.

Commission Calculations - 8 Levels

Payroll will no longer be a time-consuming and tedious task!

With just a few clicks, commission will be calculated for you so that you don’t need to take the time out of your busy schedule to run sales reports and pull out your calculator to calculate commission.

Create as many straight scale or sliding scale commission plans as you need for both service commission and retail commission!

Time Clock

The time clock is a valuable management tool for hourly employees but can be used for commissioned employees as well.

Keep track of employees' time in the studio. Set reminders and important messages to pop up when the employee checks in.

Our payroll system also uses time clock records to calculate pay for hourly employees.

Time Clock
Retail to Service Commission Option

Encouraging your employees to sell more retail can be a difficult task. Give them an incentive for selling more retail!

Envision’s Retail to Service % commission plan option allows you to provide your employees with retail commission based on their Retail to Service %.

The higher their Retail to Service %, the higher their retail commission percentage will be. You can even setup a minimum RTS% required in order to receive retail commission.

Manager / Bonus Commission

Your managers work long and hard hours, and are essentially placed in a manager position to be there for your staff when you can’t be. These are the people that you trust to make sure everyone does what they need to do to keep your business running smoothly and these are also the people that encourage your staff to sell more retail and additional services.

Reward them for their hard work with a commission percentage based on the entire sales of the business!

Envision’s Manager Commission Plan option allows you to setup a straight or sliding scale commission plan based on the entire sales of the business. Provide them with an incentive for keeping everyone motivated to sell!

Bonus Commission

 

Basic Sales Reports

There are over 50 different basic sales reports and each report has numerous options available so you can run these reports in many different ways.

Find out what your top sellers are or what each employee sells in retail and service with a separate total for each item type.

You can even run these reports as summary reports so that you can view just a total of the sales or run these reports as detail reports so that you can view the details of each sale. Each report can be customized for your needs by selecting your own date range and choosing summary graph options.

Basic Sales Reports
Additional Reports

With 300+ reports available in Envision, you will always be up to date and informed about every aspect of your business. Envision’s expansive reporting capabilities will provide you with all the vital statistics of your business. Here are some examples of the types of reports available:

• Client Reports – Clients Lists (filtered by specific information), Client Referrals, Product / Service Expiration (Wake Up Service Report) and Mailing Labels

• Employee Reports – Hours Worked, Employee Tips, Sales Sheets and Certification List / Certification Expiration

• Inventory Reports – Reorder Report, Purchase Order Reports, Received Order Reports, Inventory On Order

• Payroll Reports – Payroll Detail, Commission Reports

• Accounting Reports – P& L, Expenses by Vendor, Expenses by Account

• Calendar Reports – Confirmation Lists, No Show List, Cancellation List

• POS and Sales Tax Reports – Z-Out Report, Payment Detail Report, Sales Tax Report

Sales Report Summary Graphs

Analyzing your data and reviewing your reports can sometimes be a confusing and mind-numbing task.

The summary graphs available for Envision’s Sales Reports will make this task much easier if you are a more visual person than the rest (like most of us).

Choose between a Bar Chart or a Pie Chart so that you can analyze your sales visually!

Sales Report Graphs
Business Analyzers: Drill Down Graphing

Drill down graphing is available for all services, retail products and clients, making sales graph analysis interactive! Drill down graphing allows you to examine sales in much greater detail so that you are able to view the data that contributed to the total sales.

For example, if you are viewing a graph of your total sales for one retail product, you can click on the graph to view a graph of the dates that the item was sold.

Click on the graph again and you will be able to see a graph of the employees that sold the product.

Drill Down Graphing
Client Retention

Reporting to view the client retention rates.

Advanced Business Analysis Reporting

This feature allows for more advanced reporting inside Envision to analyze your business.

Advanced Employee Analysis Reporting

This feature allows for more advanced employee reporting.

Option to Email Reports

Email any report you pull inside Envision.

Sales Report Filters

Allows you to pull a sales report based on specific client filters.

Addon Sales Tracking / Reporting

Track addon sales inside Envision.

Credit Card / Debit Card Interface

Process credit cards and debit cards directly through Envision using Versatalis Payment Solutions. Versatalis offers competitive rates for Envision customers.

Accept payments through Visa, Mastercard, American Express, and Discover. You will not have to worry about using a separate system to accept credit card payments.

Plus Pack - Tanning/Enhanced Memberships

Memberships are a great method for increasing client retention and generating recurring revenue!

Envision’s Plus Pack allows you to create an unlimited number of membership programs with flexible billing schedules. Membership Programs can be configured to provide your members with exclusive discounts or pricing and can even be configured to reward your clients with free services, products, points or credits!

Memberships can be automatically billed on the renewal dates for a fixed term or unlimited terms.

Quickbooks Module

This module allows you to transfer information from Envision directly to QuickBooks Pro version 2005 or better. For those businesses using QuickBooks to manage their accounting.

This module provides them with a way to import the following information from Envision:

• Client Information
• Employee Information
• Inventory List
• Vendor List
• Sales Tickets / Voids / Payments
 

Enterprise - WAN Compatibility

Need a solution for multiple locations or a franchise?

The Enterprise module allows you to share and combine data with other locations that also have an Envision license. Share clients, gift certificates and prepaid items between locations.

You can even book appointments for all locations from one computer by switching locations from within the Envision Calendar.

If you would like to view everything from a corporate level, you can run reports for all locations or just one specific location.

Image Gallery

Envision allows you to create an image gallery of your work.

Store pictures of completed work in the software so that your customers can watch a slideshow of stylists' work. Filter the gallery by stylist or by type of work, like hair or nails.

Your customers can easily find what they are looking for and see examples of your work. It's like having a fully computerized portfolio for your whole salon or spa!


 
 

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